Rental FAQs

Comprehensive information on renting space(s) for private events at Starlight Theatre is available in the Starlight Theatre Private Event Information packet which you can view and/or print by clicking here.

How many guests can the Stage House accommodate?

Although the Basic Starlight Theatre Private Event Rental Package only includes tables and chairs to fit a standard event size of 300 guests, the space can hold a maximum of 600 seated at 60-inch round tables, 1000 theatre-style, or 1,200 in a reception-style setup. Inventory to accommodate these capacities may be rented at an additional fee.

See sample floorplans below.

Stage House for 600 (seated)

Stage House for 300 (seated)

 

What is the rental duration time?

You may access the venue for load-in beginning at 8:00 AM on event day. Your event time (during which guests are on-site) may run a maximum of 6 hours based on staffing included in the Basic Starlight Theatre Private Event Rental Package. Events must end no later than 11:59 PM.

Rental times may be extended beyond 6 hours or past 11:59 PM in full hour increments at the rate of $250 per hour with advance notice and related contracting (or $500 per hour if added on event day).

Load-out must be completed within 2 hours of guests’ departure/event conclusion unless otherwise approved. A $500 clean-up fee will be assessed for any items left beyond 10:00 AM the next business day following the event date.

 

How much is the deposit?

A non-refundable deposit of $5,000 is required upon signing the Facility Use Agreement to reserve the venue for your event date. No event date is considered reserved until the deposit is paid in full.

 

Can I bring in my own vendors?

Private Events at Starlight Theatre utilize four exclusive vendors who have extensive knowledge of the venue, its operations, staffing, training and processes, which enables them to operate seamlessly during events. These providers are proven entities which will ensure the success of your event. EPIC will facilitate all orders with All Seasons Event Rental (Event rentals e.g. additional tables and chairs), Hats Off to You (coat check services), Premier Parking Services (valet parking services), and Vista Productions (audio-visual).

Any vendors outside of those specifically listed above must be approved by EPIC Innovative Events, Inc. and may be required to meet specific guidelines and insurance requirements set forth by Starlight Theatre through via a Vendor Agreement.  A copy of the Starlight Theatre Vendor Agreement is available upon request.

 

Can I bring in my own caterer?

Yes.  Your caterer must meet specific guidelines and insurance requirements set forth by Starlight Theatre via a Catering Vendor Agreement.  EPIC and Starlight highly recommend that clients elect to use a pre-approved caterer, which has submitted proper paperwork and has knowledge of working in a unique space like Starlight Theatre.  A full list of approved caterers and/or a copy of a Catering Vendor Agreement are available upon request. You can find our preferred caterers and bar service providers listed below.

If clients elect to pursue an outside caterer, the selected caterer is required to complete a Catering Vendor Agreement to provide services at Starlight and meet all associated requirements. Clients are responsible for soliciting completion of all required documents, including Catering Vendor Agreement, Certificates of Insurance at the requested limits, ensuring Caterer’s compliance with insurance, KCMO licensing, liquor and food handling liability, and other items outlined in the Catering Vendor Agreement.

All caterers and bar service providers must procure and provide a valid Liquor Permit one month before the event date in order to provide and/or serve alcohol at Starlight Theatre. Donated product is permitted at Starlight Theatre.

Our Preferred Caterers

Brancato’s Catering – 913.735.2721

Delish! Catering & Events – 913.829.0133

Lon Lane’s Inspired Occasions – 816.444.8372

Olive Events – 913.721.3399

Sheraton/Westin Crown Center – 816.391.4495

 

Our Preferred Bar Services Provider

Signature Events- 314.640.0507

 

Can I bring in my own alcohol?

Yes, but only if your bars are hosted (i.e., provided to guests at no additional cost).  In accordance with Regulated Industries, donated product may not be utilized at cash bars.  The service of donated product must be approved and agreed upon separately with your chosen caterer or bartender service provider.  Caterer or bar service provider must procure and provide a valid Liquor Permit one month before the event date in order to provide and/or serve donated product at Starlight Theatre.  Specific exceptions may apply. For more information, contact Regulated Industries.

 

What do I need to know about EPIC?

An EPIC event coordinator is included in the Basic Starlight Theatre Private Event Rental Package for a nominal amount of service hours to coordinate vendors and work with you the day of your event from load-in through load-out.  

In addition to facilitating Private Event Rentals at Starlight Theatre, EPIC partners with nonprofit and corporate clients on largescale meetings, conferences and events in Greater Kansas City as well as nationally.  Interested in more than what is included in the Basic Private Event Rental Package? We would welcome the opportunity to discuss a scope of work for your event at Starlight or beyond!  Learn more at epic-kc.com.

 

Private Event Guest Information

How do I find out details about my event?
Contact the organization hosting your event regarding event details such as event times, seating, tickets, etc. 

 

Where do I park?
Private event guests park in the Zebra Lot on the East Side of the Starlight Theatre Campus.  Depending on the event (again, we recommend contacting your host organization for details specific to your event), guests enter either Gate 7 or Gate 8.

 


Starlight Theatre private events are managed by EPIC Innovative Events, Inc. 
EPIC Innovative Events, Inc. is the event management subsidiary of Starlight Theatre.
All private event rental and management inquiries should be made to EPIC Innovative Events, Inc. at 816.997.1114 or info@epic-kc.com

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