Comprehensive information on renting space(s) for private events at Starlight Theatre is available in the Starlight Private Event Information packet which you can view and/or print by clicking here.
The Stage House is able to fit a standard event size of 300 guests, although the space can hold a maximum of 500 guests seated in a banquet style or 1,000 guests in a reception-style setup. Inventory to accommodate these capacities will be rented at an additional fee.
You may access the venue for load-in beginning at 8:00 AM on the event day. Your event time (during which guests are onsite) may run a maximum of 6 hours based on staffing included in the Basic Starlight Private Event Rental Package. Events must end no later than 11:59 PM.
Load-out must be completed within 2 hours of guests’ departure/event conclusion unless otherwise approved. A $500 clean-up fee will be assessed for any items left beyond 10:00 AM the next business day following the event date.
A non-refundable deposit of 50% of your rental fee is required upon signing the Facility Use Agreement to reserve the venue for your event date. No event date is considered reserved until the deposit is paid in full.
Private Events at Starlight Theatre utilize three exclusive vendors who have extensive knowledge of the venue, its operations, staffing, training, and processes, which enables them to operate seamlessly during events. These providers are proven entities that will ensure the success of your event. Starlight Event Services will facilitate all orders with Marquee Event Rentals (Event rentals e.g. additional tables and chairs), Hats Off to You (coat check services), and Premier Parking Services (valet parking services).
Any vendors outside of those specifically listed above must be approved by Starlight Event Services and may be required to meet specific guidelines and insurance requirements set forth by Starlight through a Vendor Agreement. A copy of the Starlight Vendor Agreement is available upon request.
Legends Hospitality is the in-house provider of food and beverage services at the Starlight Theatre. Pre-approved preferred outside caterers may be utilized with a 10% outside catering fee applied to final catering orders except for when Legends is unable to provide comparable catering service (ex. served plated meal). Starlight Theatre will maintain master catering agreements with all outside caterers and coordinate with the pre-approved caterer to obtain a work order for the event date. Starlight Theatre provides a full catering kitchen that outside caterers may use for a fee of $500. A service, corkage, and plating fee will be charged on all items not supplied by Legends hospitality.
Our Preferred Caterers
- Brancato’s Catering – (816) 765-4707
- Carmen’s Café - (816) 333-4048
- Lon Lane’s Inspired Occasions – (816) 444-8372
- Olive Events – (913) 721-3399
- Jack Stack BBQ - (913) 356-5701
- The Blue Pot - (816) 916-0169
Yes, donated beer and wine is allowed but only if your bars are hosted (i.e., provided to guests at no additional cost). In accordance with Regulated Industries, donated product may not be utilized at cash bars. No hard alcohol donations are allowed. There is a corkage fee associated with donated beer and wine. The service of donated product must be approved and agreed upon by your Event Services Manager. Specific exceptions may apply.
Private Event Guest Information
Contact the organization hosting your event regarding event details such as event times, seating, tickets, etc.
Private event guests park in the Zebra Lot on the East Side of the Starlight Theatre Campus. Depending on the event (again, we recommend contacting your host organization for details specific to your event), guests enter either Gate 7 or Gate 8.